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The purpose of the policy:

  • As a grassroots movement, which offers a welcome to asylum seekers and refugees, the aim of the policy is to give an understanding of the protection and procedures that are offered as part of Wakefield District City of Sanctuary activities.
  • This policy is to let you know who to contact or talk to when something is worrying you, or somebody’s behaviour is causing problems to you or somebody else.  
  • This policy is for when something has happened which makes you feel uncomfortable in a situation or something has been said that has upset or worried you.
  • This policy is to direct you to a person who can help. 

This policy should be read alongside our policies and procedures for:

  • Recruiting Policy
  • Code of conduct for volunteers, enablers and helpers.
  • Induction and training Policy 
  • Safeguarding Policy 
  • Recording and information sharing 
  • Health and safety policies 
  • Lone working policies 
  • Reporting allegations of bullying or complaints of inappropriate behaviour. 

Statement: 

Wakefield District City of Sanctuary offers equal opportunities to all people and will not tolerate abuse of any kind – physical, verbal, racial, cultural or religious. As a grassroots movement, we have a moral responsibility, to all people associated with the group, to offer safety, protection and equality. 

We recognise that:

The welfare of all people is enshrined in law and regardless of age, race, religion, gender, sexual orientation or identity; everyone has the right to equal protection from all types of harm or abuse. 

We also recognise that some people are additionally vulnerable because of the impact of previous experiences and circumstances.

All people connected to Wakefield District City of Sanctuary can report safeguarding issues either to the Lead Volunteer, the Coordinator, the Chairperson or the External Safeguarding Officer.

If you have fears for someone’s safety contact one of the above people. You can contact the Police on the nonemergency number or the relevant agency if known. (See contact details below) 

The Safeguarding structure:

  • Each of the drop-ins, sessions or event coordinated by WDCofS has a Lead Volunteer.
  • The Lead Volunteer is the first person to go to if you are concerned about someone’s attitude towards you. 
  • The Lead Volunteer is the first person to go to if you are worried about someone else’s wellbeing, behaviour or safety, or if you are concerned about attitude towards another person. 
  • If it is not suitable to talk to the Lead Volunteer, the person to contact is Coordinator or the Chairperson. Contact Coordinator 07800605397: Chairperson [email protected].
  • If the situation needs a person who is independent there will be an external Safeguarding Officer appointed in 2017, contact details will be available.
  • If the Lead Volunteers experience difficulties with other members of their team, or other member of the movement, they should contact the Coordinator, the Chairperson or the Safeguarding Officer.
  • Within the safeguarding structure all safeguarding matters should be dealt with confidentially. 
  • Within this structure, Lead Volunteer, the Coordinator, Chairperson and the Safeguarding Officer will have a legal responsibility to pass information relating to abuse to the relevant agency.

The Safeguarding Officer: (to be appointed)  

  • The role of the Safeguarding Officer is to help people to be safe, to help people understand situations and to resolve problems.  
  • Contact details of the Safeguarding Officer will be given during the induction process.
  • The Safeguarding Officer will have knowledge of safeguarding and will report matters to the relevant agencies or be able to direct people to the appropriate agency which offers help and support.
  • The Safeguarding Officer will also offer support with conflict resolution. 

Contact numbers:

  • Non emergency police 101
  • NSPCC Helpline 0808 800 5000
  • Victim Supportline 08 08 16 89 111

Policy written: 18th March 2017.

Updated: 18th March 2017